> For the complete documentation index, see [llms.txt](https://help.timebook.ai/hc/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.timebook.ai/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview/managing-interview-transcripts.md). # Managing Interview transcripts > **In short:** > > This article explains how to manage Interview transcripts in various scenarios. You can manually upload existing transcripts, capture them from upcoming Meetings, or retrieve them from past ones. ## Transcripts in Timebook Interviews To get the most out of [Interviews](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview.md) in Timebook, use AI to automatically generate [Insights](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/insight.md)—but first, you need to upload a transcript to your Interview. {% hint style="info" %} See the possible scenarios below and select the one that fits your needs. Use the link in the last column to jump directly to the relevant section of this article. {% endhint %}
ScenarioRelevant section
If you have an existing transcript, you can manually upload it to a selected Interview object in Timebook.#uploading-transcripts-manually
If a future Meeting in your Timebook calendar has a Zoom link, you can attach an Interview to it. When the Meeting ends, its transcript is automatically captured and stored in the Interview.#capturing-zoom-transcripts-from-upcoming-meetings
If a past Meeting in your calendar has a Zoom recording, you can attach an Interview to it. The transcript is then automatically retrieved and stored in the Interview.#retrieving-zoom-transcripts-from-past-meetings
*** ## Uploading transcripts manually This is how you can manually upload a transcript to a selected [Interview](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview.md) in Timebook: {% stepper %} {% step %} **Before you start: Supported file types** {% hint style="info" %} The following file types are supported for Timebook Interview transcripts: * **.txt** * **.vtt** {% endhint %} {% endstep %} {% step %} **Locate the transcript section on an Interview card** 1. Open an Interview card. You can do this in the \[**Interviews**] module or via a [Meeting](/hc/product-guide/calendar-and-scheduling/events/meeting.md) if your Interview is linked to one. 2. On the Interview card, find the \[**Transcript**] section in the middle. This is where you can upload the transcript.

Open your Interview card and locate the [Transcript] section.

{% endstep %} {% step %} **Upload the transcript** 1. Click anywhere in the \[**Transcript**] section to upload a .txt or .vtt file from your device. 2. The transcript file is now attached to your Interview. You can click on it to preview the text or use the AI-powered \[**Generate Insights**] option.

Use the dedicated section to upload a transcript file to an Interview.

{% endstep %} {% endstepper %} *** ## Capturing Zoom transcripts from upcoming Meetings The following procedure explains how to automatically capture a Zoom transcript and add it to an [Interview](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview.md) in Timebook. {% hint style="warning" %} This option applies when the Interview is linked to an upcoming [Meeting](/hc/product-guide/calendar-and-scheduling/events/meeting.md) scheduled in your Timebook calendar. {% endhint %} {% stepper %} {% step %} **Before you start: Zoom account settings** {% hint style="info" %} Enabling and creating audio transcripts for Zoom cloud recordings is available in the following Zoom plans: Pro, Business, Education, or Enterprise. See [this Zoom guide](https://support.zoom.com/hc/pl/article?id=zm_kb\&sysparm_article=KB0065911) for more information on Zoom audio transcript requirements. {% endhint %} 1. Sign in to the Zoom web portal. In the navigation menu, click \[**Settings**]. 2. Open the \[**Recording**] tab and enable the \[**Cloud recording**] toggle. 3. In the \[**Advanced cloud recording settings**] section, select the checkbox next to \[**Create audio transcript**] to enable it. Click \[**Save**] to confirm.

Enable cloud recording in your Zoom web portal.

Enable audio transcript creation in your Zoom web portal.

{% endstep %} {% step %} **Zoom video enabled in the Meeting** Make sure the \[**Video call**] toggle is enabled in your Timebook Meeting and Zoom is selected as the video call option.

Enable the video call option for your Meeting and set select Zoom.

{% endstep %} {% step %} **Link an Interview to a Meeting in Timebook** Use the dedicated section on the Meeting card to create a new Interview or link an existing one. The transcript will be captured and stored in this Interview.

Create an Interview for your Meeting or link an existing one.

{% endstep %} {% step %} **During and after the Zoom video call** {% hint style="info" %} Remember to click \[**Record to cloud**] at the start of the Zoom video call. {% endhint %} Once the call ends, the transcript will be automatically uploaded to your Timebook Interview within a few minutes. You can find it in the **\[Transcript]** section of the Interview card.

The transcript will be automatically uploaded to your Interview once the video call ends.

{% endstep %} {% endstepper %} ## Retrieving Zoom transcripts from past Meetings The following procedure explains how to automatically retrieve a Zoom transcript and add it to an [Interview](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview.md) in Timebook. {% hint style="warning" %} This option applies only to [Meetings](/hc/product-guide/calendar-and-scheduling/events/meeting.md) in your Timebook calendar that have already taken place **and include a Zoom recording**. {% endhint %} {% stepper %} {% step %} **Before you start: Transcript in the Zoom recording** {% hint style="info" %} Make sure the Zoom recording attached to the selected past Meeting **includes a transcript**. The requirements for transcript capture in Zoom are explained in[ the first step of the previous flow](https://help.timebook.ai/hc/strategy-work/timebook-objects/interview/managing-interview-transcripts#before-you-start-zoom-account-settings). {% endhint %}

Link to the Zoom recording of a past Timebook Meeting.

{% endstep %} {% step %} **Link an Interview to the Meeting** Use the dedicated \[**Interview**] section on the card of a past Meeting to create a new Interview or link an existing one. {% hint style="info" %} When linking to a Meeting, you can only select an Interview that is not already linked to another Meeting and does not already have a transcript. {% endhint %}

Create an Interview for your Meeting or link an existing one.

{% endstep %} {% step %} **Automatic transcript retrieval** The Interview object automatically retrieves the transcript from the Zoom recording attached to the Meeting.

The Zoom recording transcript will be automatically retrieved and stored in your Interview.

{% endstep %} {% endstepper %} *** ## Related articles [Interview](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/interview.md) [Insight](/hc/product-guide/core-concepts-and-objects/research-and-planning-objects/insight.md)