Sprint

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In short: Sprints in Timebook are time-boxed work periods that help teams plan, track, and complete tasks efficiently. You can automate Sprints by setting their cadence, start day, and the number of upcoming Sprints to generate. The dedicated module provides a flexible overview, allowing you to adjust plans, monitor progress, and review completed work. Each Sprint also includes a drawer for analyzing relevant statistics and workload.

What are Sprints?

Timebook Sprints help you plan and execute work by breaking it down into focused, time-boxed periods that last from one to four weeks. During each Sprint, teams can track Work Item progress to ensure tasks are completed on schedule. Any unfinished work is automatically moved to the next Sprint, helping to maintain continuity and keep projects on track.

Sprints in Timebook are largely automatic, allowing you to streamline planning. You can select the day of the week each Sprint will start, define its cadence (how often to create a new one), and set how many upcoming Sprints to generate in advance. Each team can configure them differently to match their work style, ensuring a workflow that fits their needs.

This is a Sprint card focused on the [Work] tab with the drawer expanded.

As a Team Admin or Owner, you must first enable the [Sprints] module and its features in your Team’s settings. You can also customize the module’s behavior by defining rules for Sprint creation.

For more information, see Work settings

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Managing Sprints in a dedicated module

Each Timebook Team has a dedicated module for managing Sprints, offering a flexible overview of current, upcoming, and completed ones. The [Sprints] module is designed to help you efficiently plan work by scheduling your Work Item backlog for specific time periods.

In this module, each Sprint is displayed as a card showing its date range and status. The card can be expanded to reveal the list of Work Items assigned to the Sprint. You can also drag Work Items between Sprints directly from this screen to adjust your plans.

You can access Sprint-related data in the following ways:

• From the Delivery section: Open the [Sprints] module in the [Delivery] section of the Navigator to view all Sprints across your entire Timebook Workplace.
• From a specific Team: Open the [Sprints] module within a Team to see only the Sprints of that Team, offering a more focused view.

You can find the [Sprints] module at the Workplace and Team levels.

[Current & upcoming] and [Completed] are pre-configured views of the [Sprints] module, placed just above your Sprints list. Depending on your needs, these views help you focus on the current progress and planned work or review the completed Sprints to analyze past performance.

As a Product Manager, you can use the Sprints module to plan and track the work schedule, ensuring teams stay on target and deliver on their commitments.

As a Product Engineer, you can use the Sprints module to understand the planned workload, prioritize your tasks effectively, and keep track of upcoming work.

The [Sprints] module shows the complete list of all Sprints, which you can customize using the [Manage view] section. It has filters to narrow down the Sprints shown, for example, by date range or status. Additionally, you can save these customized views either as public, for all members to access, or as private, for your personal use.

We have dedicated articles that explain how to manage data views and layouts in several Timebook modules, including this one.

For more information, see Layouts & views

All Sprints in Timebook are created automatically, per settings configured by the Team Owner or Admin. However, all members can manage Work Items in Sprints, including adding more Work Items to the current or upcoming ones.

To create Work Items in a Sprint, expand one of the Sprint cards and click the [+] button at the end. Alternatively, you can use the [Go to Sprint] button to see the details first and then click [+] at the top of the list of Work Items. For more information, see Creating a Work Item

You can also add existing Work Items to a Sprint. To do so, use the [Sprint] field on a Work Item card and select the desired Sprint.

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Sprint cards

Each Sprint card in Timebook has two areas of focus:

• The main area displays the contents of one of the tabs you can select at the top, next to the Sprint’s name. See below for more information on available tabs.
• You can also expand the Sprint’s drawer using the dedicated button in the top-right corner. The drawer will occupy the right side of the screen, showing Sprint’s statistics and basic properties. See below for more information on the drawer’s contents.

Use the Sprint card to manage work and edit properties in the drawer.

In the top-left corner of the card, breadcrumbs help you navigate related content. Depending on your access point, they adjust to guide you back to the most relevant location within your Team or Workplace. This ensures quick access to Sprint-related information based on your context.

In the top-right corner of the card, you’ll find additional options to quickly access, track, and share your Sprint:

• [Add to Bookmarks] saves the Sprint for future reference. You can find it by opening the [Bookmarks] module in the Navigator.

• [Pin to Navigator] adds the Sprint to the [Pinned items] area of the Navigator. You can quickly jump to the pinned Sprint using the menu on the left, no matter where you are in Timebook.

• [Copy link] generates a direct link to the Sprint, making it easy to share with teammates or reference later.

• [Watch] enables notifications for this Sprint, so you’ll be alerted about important updates or changes. You can manage watched items in the [Watched] tab of My Work.

We have a dedicated article on how to use pins and bookmarks to keep your important objects always within easy reach.

For more information, see Bookmarks & pins

Try these options to keep your Sprint handy.

Sprint cards: Tabs

Each Sprint has three tabs located at the top, next to the Sprint’s name:

The [Work] tab in Sprints

This tab is where you manage all Work Items within a Sprint. You can open any Work Item to view or edit its details. To create a Work Item inside a Sprint, click the [+] button at the top of the list.

Other features of this tab:

1. In the [Work] tab of a Sprint, you can manage many items at once using the [Edit multiple items] button. After clicking it, an overlay will appear, allowing you to select multiple or all items and apply specific actions to them. This feature lets you quickly move items in bulk to a different Sprint, change their status, or delete them permanently.

2. You can also use the [Manage view] button to apply different layouts or filters and view your work from various perspectives. We have dedicated articles that explain how to manage data views and layouts in several Timebook modules, including this one. For more information, see Layouts & views

3. [Status board] is a pre-configured view in this tab, located above your Work Item list. It uses the [Board] layout to group work by status, making it ideal for tracking progress.

The [Summary] tab in Sprints

You can use this tab to add text, images, and references to provide additional Project information. Think of this tab as a canvas for describing and showcasing your Project. The [Summary] tab functions like a page in Timebook Documents. For more details on working with page content, see Blocks

The [Updates] tab in Sprints

This tab is a collaborative space where Team members can share information, provide feedback, and post important news about the Sprint. It serves as a message board, allowing everyone involved to stay updated. You can create new posts, reply to existing ones, add reactions, and mention specific Team members using the @ key.

Use different tabs to summarize, manage work, and provide updates inside a Sprint.

The tabs presented above are not exclusive to Sprint cards.

Cards of other object types in Timebook, such as Projects or OSTs, have nearly identical designs.

Sprint cards: Drawer

The main area primarily helps you manage Work Items within a Sprint, while the drawer allows you to define properties and analyze Sprint statistics and workload. You can open the drawer using the button in the top-right corner of the Sprint card and collapse it again when you want to focus more on the work itself.

Use the drawer to change the properties of a Sprint, view its statistics, and analyze workload.

The Sprint drawer consists of the following sections:

The [Overview] tab in the Sprint drawer

This tab shows general information about the Sprint’s status and date range and includes a [Risk assessment] selector for signaling potential risks and their impact.

The tab also has a section devoted to analyzing the Sprint’s statistics. It includes the following data:

• Completion: Shows the percentage of completed Work Items in the Sprint.

• Work Items in scope: Displays the total number of Work Items in the Sprint.

• Started: Shows how many Work Items have been started (moved past the “To-do” status).

• Done: Indicates how many Work Items have been completed.

In addition, there are the [Versus previous Sprint] fields, which let you compare this Sprint’s work statistics to the previous one.

Below these metrics, there’s a chart visualizing the progress over time, helping track changes in the status of Work Items. The chart provides a visual reference to understand the Sprint’s overall status and work completion pace, making it easier to assess progress at a glance.

The chart updates dynamically, showing real-time changes as Work Items are added or completed.

The [Progress] tab in the Sprint drawer

Use this tab to focus on Work Item statuses in the Sprint and the team members assigned to them:

• The [Work Item status] section makes it easy to quickly estimate how much work is pending and what is currently in progress. It provides a snapshot of how Work Items are distributed across different statuses. It displays the number of items in each status and their corresponding percentage relative to the total.

• The [Assignees] section helps track responsibilities and understand estimated workloads at a glance. It shows the distribution of work among team members, detailing who is responsible for how many Work Items and the estimated time needed to complete them. This calculation is based on the values of the [Estimated time] fields in the relevant Work Items.

The [Workload] tab in the Sprint drawer

Use this tab to focus on the hours allocated to team members and the Story Points assigned within the Sprint:

• The [Hours] section provides an overview of the workload for each team member. For each person, it shows the number of hours allocated to this Sprint’s work, hours allocated to other efforts, and their current capacity. There is also information about the estimated time required to complete all the unassigned Work Items.

• The [Story Points] section shows how Story Points are distributed among team members, offering insight into effort allocation throughout the Sprint. It displays the total Story Points assigned to each person as well as the points in unassigned Work Items, providing a clear overview of workload distribution and any unallocated effort.

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Related articles

Work settings

Work Item