Work settings
Reading time: 4 minutes
Last updated
Was this helpful?
Reading time: 4 minutes
Last updated
Was this helpful?
To access this section:
Find your Team in the [Team spaces] section of the Navigator.
Click the [Team settings] icon next to your Team’s name.
Open the [Work] section.
The [Work] section in the [Team settings] module helps you configure various aspects of Work Items. You can enable and define custom statuses for your work or allow Sprints–defined and repeating cycles in which a Timebook Team tackles sets of Work Items. You can also turn on automation features to make your Timebook experience smoother.
There are several tabs in the [Work] section, each dedicated to a different aspect of work management at the Team level. See the sections below for specific information on settings available in particular tabs.
Only the Team Owner and Admins can access the options in the [Work] section.
This tab helps you manage your Work Items’ [Status] field. You can create custom statuses for specific stages of Work Item progression.
Unlike predefined statuses, such as “To do,” “In progress,” and “Done,” custom statuses are user-defined, and you can align them more closely with your project’s unique workflow.
This is how you can manage Work Item statuses in this tab:
Click anywhere on the status tile to change its name.
You can have multiple statuses for each progress stage, for example, two different “To do” statuses, four “In progress” statuses, and two “Done” statuses. But you must have at least one status in each of these stages.
You can create as many as eight “In progress” statuses. They should represent different stages in your workflow, like “Design,” “Review,” or “Testing.” You can also rename any of them.
Optionally, you can use the “Draft” and “Canceled” stages and have multiple statuses there, too.
You can drag and drop statuses within one stage to change their order. You can also use the [Trash bin] icon on the right side of a status tile to remove it from the list.
Use this tab to enable Sprints in your Team. A Sprint is a period during which a Timebook Team handles a set of Work Items. This ensures a continuous flow of work and enables you to move unfinished Work Items from one Sprint to another. For more information, see Sprint
With this feature enabled, your Team will receive an additional module where you can manage all the Sprints and their Work Items. Also, Timebook will automatically generate future Sprints for this Team.
To turn on Sprints in your Team:
In the Navigator, select a Team and click the [Team settings] icon next to it.
Select the [Work] section and then the [Sprints] tab.
Click [Turn on Sprints]. Your Team now has an additional module for Sprint management.
Use the settings explained below to customize Sprints for your Team.
You can use the following settings to adjust Sprints to your work style:
Sprint starts on
Use this setting to select the day of the week on which the current and upcoming Sprints will begin.
Sprint cadence
Use this setting to define the repetition cycle for your Sprints (in weeks).
Timebook will mark the current Sprint as completed after the selected period and automatically create a new one for you.
Upcoming Sprints to create
Use this setting to decide the number of upcoming Sprints we will automatically create for your Team.
Use this tab to enable automated processes in your Team. This feature reduces manual effort and allows you to focus more on the actual work.
The [Automation] tab helps you manage the integration between your Work Items and Git code repositories. In short, the statuses of your Work Items in Timebook can change automatically after certain events in Git. And this tab is where you can define these relationships.
To use the Git automation features, the integration between Git and Timebook must first be configured for your Workplace.
For more information, see Workplace integrations
To turn on Work Item automation in your Team:
In the Navigator, select a Team and click the [Team settings] icon next to it.
Select the [Work] section and then the [Automation] tab.
Click [Turn on automation]. You can now configure the automation of Work Items in this Team.
Once you enable automation, you can define how Timebook Work Items should react to changes in Git. Use the dropdowns to select different statuses for different scenarios. For example, you can decide that a Work Item should change its status to “Done” whenever a related Git pull request is merged.
Use this tab to configure the synchronization between your Team’s Work Items and a linked Jira project. This integration provides the following benefits:
Real-time synchronization: Items created or updated in either Timebook or Jira automatically stay up to date on both platforms.
Property consistency: Essential properties—including Title, Description, Status, Priority, and Item Type—reflect any changes instantly.
Easy navigation: Synced items in Timebook feature a Jira project banner, allowing quick navigation to the related Jira issue or easy unlinking from the integration.
Data safety: Deleting an item in either platform will stop synchronization, but the corresponding item won’t be deleted, ensuring important data remains intact.
Before you can configure Jira integration at the Team level, a Workplace Admin must first enable it for your entire Timebook Workplace.
For more information, see Workplace integrations
Configuring Jira integration for your Team involves two steps:
Selecting a Jira project to synchronize your Work Items with.
Mapping Timebook Work Item types to corresponding Jira issue types.
To access this section:
Find your Team in the [Team spaces] section of the Navigator.
Click the [Team settings] icon next to your Team’s name.
Open the [Work] section.
Open the [Jira integration] tab.
Select a Jira project to sync with your Team
Use the dropdown menu to select a Jira project. You can choose from all projects available in the Jira workspace integrated with your Timebook Workplace.
However, each Jira project can only be connected to one Timebook Team at a time. Projects already linked to another Team in your Workplace will appear greyed out in the dropdown, and you won’t be able to select them.
Map item types between the platforms
Use the dropdown menus next to each Timebook Work Item type to map them to corresponding Jira issue types. If Timebook detects exact matches, it will automatically map them for you.
All Timebook Work Item types must be mapped. To ensure this, you can select multiple Jira issue types from the dropdown or map the same Jira issue type to more than one Timebook Work Item type.
Once Jira integration is configured for your Team, you’ll notice the following:
Linked banner on Work Items: Each Work Item created in this Team will display a banner at the top, showing its linked counterpart in Jira. The banner includes a link to open the Jira item directly, along with its current status.
Two-way syncing: Creating an item in the synced Jira project will automatically create a corresponding Work Item in your Team.
