Members

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In short: Workplace members can contribute to company-wide initiatives using shared resources and may also join multiple Teams to focus on specific objectives. This way, each member can leverage their skills across multiple projects while staying aligned with the organization’s overall objectives. Additionally, roles can be assigned to enhance collaboration and ensure efficient teamwork.

Workplace members

In Timebook, Workplace members form the foundation of your organization, contributing to company-wide initiatives and shared resources. Timebook allows you to mirror your company’s structure by organizing members at the Workplace level.

Workplace Owners and Admins can assign roles to grant members specific privileges. By default, all members have access to Timebook modules and data, ensuring alignment and collaboration. However, certain roles—such as Admin or Billing Admin—have access to additional functionality, including managing Workplace settings or modifying pricing plans. For more information, seeUser roles

You can’t use the same email address to join multiple Workplaces in Timebook.

However, you can create multiple Timebook accounts using different email addresses.

Adding Workplace members

Timebook provides a dedicated module for Owners or Admins to add new members to their Workplace. For more information, see Manage members

Only Workplace Owners and Admins have access to the [Manage members] module in [Workplace settings].

Additionally, adding new Workplace members may impact your billing, depending on the number of available seats in your Workplace.

To invite a new Workplace member:

Use the dedicated module in [Workplace settings] to invite new Workplace members and define their roles.

1. Click the dropdown next to your Workplace’s name in the top-left corner. From the menu, select [Workplace settings].

2. Go to the [Members] tab and click [Invite members].

3. Enter the email address of the person you want to invite and click [Add to list] to confirm.

4. Using the [Invitation list] below, define the user role of the invitee. You can add more people to the list if needed.

5. Once the list is complete, click [Next] and confirm your order to finish. The selected people will join your Workplace once they accept the invitation.

You can also use a shortcut to invite more people to your Workplace.

The [Invite more members to the Workplace] button is located in the lower part of the Navigator. Use it to initiate the process explained above.

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Team members

In Timebook, Team members are vital to accomplishing specific objectives within each Team. They work together to manage tasks, share resources, and contribute to common goals. Team members can focus on their specialized projects while still having visibility into company-wide activities through the Workplace structure.

Team Owners or Admins can assign roles within each Team to give members the necessary privileges for effective collaboration. Members may also be part of multiple Teams, which helps leverage their skills across different areas, fostering a more versatile and collaborative work environment.

Adding Team members

Timebook provides a dedicated module for Owners or Admins to add new members to their Team. For more information, see People settings

Only Team Owners and Admins have access to the [People] module in [Team settings].

To invite a new Team member:

Use the dedicated module in [Team settings] to invite new Team members and define their roles.

1. In the Navigator, click the [Team settings] icon next to a Team’s name.

2. Open the [People] tab and click the [Add people] button at the top.

3. Select [Member] for people from the same Workplace.

4. Start typing the person’s name and pick one of the matching results. You can also expand the dropdown list to see the complete list of Workplace members.

5. Define the selected person’s role. [Member] gets regular access rights within the Team, while [Admin] can also invite more people. For more information, see User roles

6. Repeat the steps above to add as many people as needed. Then press [Add] to confirm. The selected people now have access to the Team.

You can also add a Team member from the [About] tab in your Team. It includes a dedicated [+] button that starts the process described above.

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Articles in this section

User roles

Determine permissions and responsibilities at the Workplace and Team levels.